On the Tools menu, select Rules and Alerts.

Complete the Rules Wizard instructions, select Finish, and then select OK.

In the Select A Reply Template dialog box, select the template that you saved in step 6 of the How to define an automatic reply template section, and then select Open.

Under Step 2: Edit the Rule Description, select the underlined phrase a specific template.

Under What do you want to do with the message, select the Reply using a specific template check box.

Under Which condition(s) do you want to check, select the Sent Only To Me check box or any other check box that you want, and then select Next.

In the Rules Wizard under Start from a blank rule, select Apply rule on messages I receive, and then select Next.

Select Manage Rules & Alerts, and then select the New Rule button on the E-mail Rules tab.Select the File tab in the Ribbon, and then select the Info tab on the menu.How to define a rule to send an automatic reply Office Outlook 2010 and later versions

Type a name for your reply template in the File Name box, and then select Save.In the Save As dialog box, select the Outlook Template check box in the Save As Type list.Type the information that you want to have in your reply message.Open a new Outlook message formatted as plain text.After you complete step 5, you may return Word back to being your default email editor. Otherwise, the Outlook Template option will not be visible in step 4. If Microsoft Word is currently set to be your default email editor, you will need to turn that off.

To complete these steps, do not use Microsoft Word as your e-mail editor.

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